How To Write A Letter Of Invitation For Visa Application

Embassies throughout the world frequently request paperwork that appear to be complicated, particularly for first-time visa applicants. However, with a little effort, the applicant can learn a lot about each document, how to obtain it, and why it is necessary.

A letter of invitation is one of the documents for which first-time applicants struggle to grasp the purpose. Actually, everything about a Letter of Invitation is really simple and straightforward.

How to Order a Customized Letter of Invitation for Visa Application?

You can have an Invitation Letter delivered directly to your inbox by following these quick steps:

• Choose your package. You can choose two types of packages: the Regular and Express package.
• Finish the applicable fee payment: To finish the payment, you must give your personal details, including your first name, last name, country of residence, email address, and details from your credit card. The payment can be done with a credit card or PayPal.
• Complete the Invitation Letter form: Fill out the form with correct and sincere information about you, your guest, and the entry and departure date. Also, ensure you provide correct information regarding the embassy or consulate to which you submit the invitation letter.
• Submit the request: After you finish the invitation letter form with all the correct information, press complete. After that, we will receive your invitation letter form and provide you with the first draft of your letter.
• Receive your invitation letter in your inbox: We will send you the completed invitation letter form as a PDF within two to three days, depending on the type of package you choose.
• Print the Letter of Invitation: After receiving the invitation letter, print it, sign it, and send it to your guest. Your guest must send the invitation letter to the appropriate Embassy.

What is an Invitation Letter for Visa Application?

An Invitation Letter for a Visa Application is a letter that the applicant must present to the embassy or consulate where they wish to apply for a guest visa.

This document, written by the applicant’s host and addressed to either the applicant or the consular officer, confirms that they would accommodate the applicant in their house for the duration of their stay in the country where the host lawfully resides.

What are the Requirements to Write a Letter of Invitation?

To ensure that the letter of invitation is genuine, the host must meet the following requirements:

• must be a citizen or lawful permanent resident of the country you plan on visiting
• must be your friend, boyfriend / girlfriend or family member / relative
• must have a registered place (home, flat)
• must have enough room for the applicant

Every embassy in the world does not require a Letter of Invitation, although it is strongly advised to submit one anyway.

How to Write a Letter of Invitation for Visa Application?

Many people find it perplexing, but preparing a letter of invitation may be the easiest part of your visa application if you understand its purpose. The letter must be written by the guest and addressed to either you or the consular officer. Some embassies have their own invitation form, so make sure to check it when you receive the checklist of visa required documents. If they already have a form, your host will only need to fill in the blank spaces with the correct information.

Even if they don’t, we’ve included some samples below that you can use simply changing the information to fit your needs.

When writing an invitation letter, the primary thing to remember is that the letter must include some important data about both the host and the guest. The letter must include the following details about the host:

• Full name
• Date of birth
• Address
• Telephone number
• Occupation
• Type of home (owned / rent house / flat / room)
• Host’s status in the host country (If the host is residing in that country a work visa, student visa, permanent resident, or is a citizen or any other legal status)
• Signature

On the other hand, the letter must provide the following information about the visitor:

• Full name as shown on their International Passport
• Date of birth
• The person’s address and telephone number
• Relationship between the host and the guest
• The purpose of the trip (friendly visit, holiday, wedding, birthday party.)
• Exact entry date and exit date

If the letter is addressed to the guest, do not make it appear too official. It is preferable if it sounds more personal and friendly than formal, as this allows the consular officer to gain a better understanding of the host-guest relationship.

Letter of Invitation Supporting Documents

As previously stated, at many embassies, the Letter of Invitation is not required, so the host is not need to send additional documents along with it. Still, regardless of whether the letter is required or not, it would be very thoughtful if the applicant sent any of the following documents together with the Letter of Invitation.

• A scanned copy of host’s ID / passport
• Evidence of means of subsistence (if the host will financially support the guest)
• Proof of home / flat ownership or rental contract
• An Itinerary of the places planned to visit together
• If the host has taken days off from work to be with you during your period of stay in their country, then submitting a document that proves that would be in your favor

Where to Submit the Letter of Invitation?

The letter is submitted by the guest to the embassy or consulate, together with the visa document file. The host must scan it and forward it to the guest, who will then submit it along with the other supporting documents on the day of their appointment at the embassy or consulate.

Invitation Letter Samples

There is no one-size-fits-all approach to crafting an invitation letter. It is up to the writer to select what to put in the letter. As long as the letter includes the above-mentioned data, among others, it is good.

Format and Sample of Invitation Letter addressed to the Embassy

[Date]
The [country] Embassy,
[Address]

Letter of Invitation for [Visitor’s Name]: Passport No:XXX77777

Dear Sir/Madam

I am writing this letter to support the visitor visa application for [Visitor’s Name].

She / he is fully resident in [country], and is my [relationship]. She / he lives at [Visitor’s Address] and their home phone number is (YY)XXXXXXX.

I am a legal permanent resident of the [Guest’s Home Country], and I live at [Guest’s Home Address], and I work as [Guest’s Occupation] – with a net income of $XXX per year. I would like [Visitor’s Name] to come and visit me from [Date of Entry] to [Date of Exit] because of [you might give a reason as wedding, birthday, baby shower, graduation, etc.]

My request is that she / he would be granted with a visa for this whole period, in which time I would be fully responsible and cater to her / his well being. She / he will also be resident at my home, and following the expiration of her / his visa, I will see that [Visitor’s name] return to her / his home country.

Kindly find attached, all necessary documentation required.

Thanks in anticipation of your favorable response

Thank you.

Sincerely
[Host’s Name]
[Host’s Date of Birth]
[Host’s Address]
[Host’s Phone Number]
[Host’s signature]

Sample of Invitation Letter addressed to the guest

[Date]

Letter of Invitation for [Visitor’s Name]: Passport No:XXX77777

Dear [Visitor’s Name],

As a follow-up to our phone conversation, please take this as a formal invitation to visit me in [country]. It’s been a long time since I last saw you [use a word that would describe your relationship: mom / dad / sister / my friend / my love etc.] and I am full of excitement that you will finally be able to meet all the people who have made my stay in [country] so beautiful.

While you are here, I will be responsible for your accommodation, feeding and movement around [country] from the day you arrive from [Visitor’s Home country] on [Entry Date] until the day you leave on [Date of Exit].

Herewith I am sending all the required documents for getting the necessary visa from the [country] Embassy.

Can’t wait to meet you here

[Host’s name]
[Full address]
[Country]
Occupation: [Host’s occupation]
Phone Numbers:
Work: [(xxx) xxx-xxxx]
Home: [(xxx) xxx-xxxx]
Email: [email address]
[Signature]