How To Get A Custom Email Domain

Despite the proliferation of communication and collaboration tools like Zoom, Slack, and Asana, the average Canadian spends 36% of their workday sending emails. If you want your business to stand out and appear real, you should use bespoke email domains.

This post will teach you about email domains, why you need a custom email domain, and how to get started. We’ll also teach you how to establish a custom email domain and use it to send professional emails.

What Is an Email Domain?

An email domain is the part of your email address that comes after the @. Email domains include gmail.com, yahoo.com, and outlook.com. As a business or professional, you can obtain a custom email domain that complements your website and reflects your brand. For example, if your website’s domain name is nyinsurance.com, you can create an email domain using the same terms. So your appraiser’s email address may be something like appraiser@nyinsurance.com.

Custom Email Domain Ideation

To create a personalized email address, you must first select a suitable domain name. So, choose a name that matches your brand and captures the soul of your website. Also, make sure it is simple to remember and less likely to be mistyped.

Once you’ve decided on a domain name, you can create a custom email domain and start building usernames for different departments, jobs, and team members. However, only administrators can establish such accounts, and some email domain providers limit the number of user licenses per plan. That is, you should consider such requirements while selecting a plan.

For individuals, you can use any of the formats below:

Here are a few examples for departments:

And where your domain name is your name, you can use any of these as your username:

• Role: ceo@yourdomainname.com, md@yourdomainname.com
• Initials: ydn@yourdomainname.com
• Other filler words: hello@yourdomainname.com, contact@yourdomainname.com, mail@yourdomainname.com

How To Get a Custom Email Domain

Getting a personalized email is simple. Sometimes all you have to do, especially if you already have a website, is create one using a web builder or hosting package. Some even provide free or inexpensive email domains. Customizing email domains is as simple as clicking on “Emails” and entering as many email addresses as necessary.

If you haven’t built or designed your website yet, check out our best website builder and top web hosting services to learn about your options and how to get started.

Now, to set up an email domain with an email hosting provider, follow the steps below.

• Step 1: Sign up on your chosen email hosting provider. Typically, they offer other services, including website building, website hosting, designing and marketing. So look for the option labelled “Email” and click on it.
• Step 2: Choose your domain. You’ll see options to register a new domain name or choose an existing domain name. If you have a domain name, search for and connect to it. But if you don’t have one yet, choose a new domain, considering the key components of a domain name.
• Step 3: Pay for your custom email domain. Enter your card details and provide your billing address. You can choose an annual payment plan or the month-to-month option, depending on what’s available and which suits your budget or needs.
• Step 4: Create your email address. Once the domain is set, you can create a new email address with your preferred username and password. Your username is that part before the @ symbol, and we recommend choosing a strong password with a unique character so that someone can’t guess it easily. But make sure it’s something you can remember.

Creating your business email can take less than five minutes, and you can start sending and receiving emails immediately.

Custom Email Domain Hosting Options

Email hosting service providers keep emails and other content on a remote server. They allow you to set up email accounts for your employees. There are numerous solutions available, but you must examine your business, present IT procedures and needs, employee count, storage capacity of the hosting provider, security features, discounts, and mobile responsiveness.

We examined various email hosting services based on their features and functionality, and these are the best options for setting up a custom email domain.

• DreamHost

DreamHost includes webmail, which syncs email across mobile and desktop devices. It also includes powerful antivirus, anti-spam, and anti-phishing technologies to keep you safe from fraudsters.

• SiteGround

SiteGround provides website, email and WordPress site hosting. It also allows adding as many users as you want on an email domain. Administrators can also manage email accounts through a central panel.

• A2 Hosting

A2 Hosting offers users preconfigured webmail software, automated email forwarding and response, unlimited email addresses, and spam prevention. It also has common email clients preloaded and interacts with phpList, Dada Mail, and poMMo to improve customer communication operations.

• Zoho Mail

Zoho Mail supports multi-domain hosting and aliases. It also includes capabilities for easy process planning, tracking, and collaboration. Zoho Mail also encrypts data, detects viruses, and lets users set security settings like isolating or rejecting unauthorized communications.

• Google Workspace

Aside from email storage, Google Workspace offers a suite of productivity programs such as Google Drive, Calendar, and Meet. This email host also offers security features including two-factor authentication (2FA), group-based policy controls that restrict user access to permitted data, and artificial intelligence (AI) to prevent spam, phishing emails, and viruses.

• The Benefits of Custom Email Domains

Aside from providing customization options and the ability to create several email addresses for various departments and persons involved with your business, the following are the expected benefits of a custom email domain:

• It promotes brand marketing: You can add customized email addresses to your website, social media accounts, business cards and employee email signatures. That’s an easy way to market your brand.
• It enhances your credibility: A custom email domain gives your business more credibility. It helps you look more professional to customers. And that strengthens their trust in your brand, making them more likely to make another purchase.
• It gives you consistency: With a custom email domain, you’ll get consistency across various channels. You can create multiple addresses for specific roles such as support and sales, and customers can easily remember the formula for your business email addresses and contact you when necessary.
• It provides an extra layer of security: Public email addresses are often prone to security breaches. But with a custom email domain, you have lower chances of data leaks or hacks, which keeps your data safe. Your data is more secure because of the enhanced encryptions and security measures, such as SSL certificates, which are available for custom email domains.
• It gives you control: Owning a custom email domain means creating as many emails as you want and maintaining your domain name. Also, you can access and monitor emails. For instance, if a hiring manager leaves your company, the new employee can access necessary data.

Bottom Line

Businesses can personalize their email domains using email hosting providers, site builders, and web hosting services. And this gives them credibility, control, security, and other advantages. Additionally, it is simple to build your own email domain. You only need to select an appropriate email domain hosting choice and start establishing as many email addresses as you want using any of the available formats.

FAQs

• How can I create my own email domain?

Even if you don’t yet have a domain name, you can visit the website of one of our suggested email hosting providers. Sign up, select your favorite domain name, pay for it, and create an email account using your username and password. It’s that simple—you may begin sending and receiving emails using your professional email.

• How much do custom email domains cost?

Custom email domains cost anything from $0 CAD to $20 CAD or more per user license per month. It all relies on the storage, attachment size, and other features, such as security and analytics, that your email hosting service offers.

• How do I create an email domain for free?

If you want to create a free email domain, you can use web construction or web hosting services like Bluehost, GoDaddy, or WordPress. They provide free domain names as part of their services.

• Do I need hosting for custom email domains?

Getting a custom email domain does not require a website or a web hosting platform subscription. However, you will need a domain name. You can register a new domain name straight through your email hosting provider.