How To Email A Resume To Get A Job

What should you consider before sending a resume email? What should I mention in the message, and when is the best time to email a resume?

Fear not—we’ve got you covered, and we’re here to clear your doubts so you can email your job application in a style that catches the hiring manager’s attention.

What to Write in an Email When Sending a Resume?

Most job seekers make a common mistake: they believe that the email body for submitting a resume should be precisely the same as the cover letter.

It should not. Why?

Recruiters and hiring managers do not have time to thoroughly evaluate all application paperwork. Your CV email should be concise. Just enough to make the recruiting manager say, “Aaah, interesting!”. In the body of your resume email, only provide the most relevant information.

You can copy and personalize the resume email template below:

Email Template for Sending a Resume

Sample email for a job application with resume – email body:

Dear [Hiring Manager’s Name],

I have attached my resume and a cover letter for [the name of the position].

As a [your major success], with a proven record of [your measurable, quantified, relevant achievements], my goal is to leverage my skills and knowledge to help [the name of the employer] succeed with [the employer’s specific plans].

I am looking forward to meeting you in person to share my insights and ideas on [how you’re going to help the prospective employer with their goals].

Sincerely,

[Your name]

[Your job title]

[LinkedIn profile]

[Email address]

[Phone number]

That will do it. When sending a resume by email, you cannot afford to expand on every detail. Make sure your resume email is concise and easy to read.

Let’s take a look at this email resume example:

Sample Email to Send a Resume

Subject line: Prolific Senior Web Developer Seeks IT Manager Position with XYZ

Dear [Hiring Manager’s Name],

I have attached my resume and a cover letter for the IT Manager position at XYZ.

As the winner of the 2015 Webby Award for Best Navigation and Structure, with a proven record of increasing user experience scores by over 40% on 25+ websites and online apps, my goal is to leverage 10 years of experience to help XYZ succeed with optimizing the UX on your three key online platforms.

I am looking forward to meeting you in person to share my insights and ideas on making XYZ’s web development quicker and more effective. Are you available sometime next week?

Sincerely,

Jason McMillan

Senior Web Developer

linkedin.com/in/jason-s-mcmillan

j.mcmillan@gmail.com

555-555-5555

Attachments:

Jason-McMillan-Resume-XYZ.pdf

Jason-McMillan-Cover-Letter-XYZ.pdf

How to Email a Resume Step By Step

Emailing a résumé to a prospective employer rather than using job board application forms gives a personal touch and demonstrates persistence. If done correctly, the hiring manager will be more excited to study a job application delivered by personalized email.

• Use an Effective Subject Line

Send a personal resume email to get your foot in the door! That is, only if the email resume is opened. And, guess what? It largely depends on your topic line. So, make the most of it.

State that you are applying for a job, provide the position name, job identifier (if applicable), and some personal branding. Like this:

Resume Email Sample Subject Line

RIGHT

Subject: Award-winning HR specialist seeks Employer Branding Manager position #12345
The hiring manager just rescheduled her meeting to review this application.

OR

• [Your Name] – Application for [Job Title] at [Company Name] (Clear, concise, and indicates the purpose of the email.)
• [Job Title] Applicant – [Your Name] with [Years of Experience] in [Relevant Field] (Emphasizes qualifications and experience.)
• Highly Qualified [Your Skills] Professional Seeking [Job Title] Opportunity (Highlights relevant skills and career objective.)
• Strong Interest in [Job Title] – [Your Name] with [Unique Achievement] (Showcases relevant accomplishments and interest.)
• [Referral Name] Recommendation: [Your Name] for [Job Title] at [Company Name] (Leverages referral while maintaining professionalism.)
• Response to [Job Posting Title]: [Your Name] Aligns with Your Requirements (References specific job and demonstrates understanding of criteria.)
• [Your Skills] and Experience Tailored for [Company Name]’s [Department/Mission] (Connects skills and experience to company’s needs.)
• Bringing [Unique Value Proposition] to the [Job Title] Role at [Company Name] (Intriguing subject line highlighting unique skills and company benefit.)
• Enhancing [Company Name]’s Success through [Your Skills and Expertise] (Focuses on contributions and value offered to the company.)
• Dedicated and Collaborative Professional Seeking Growth at [Company Name] (Highlights career aspirations and potential fit within the company culture.)

WRONG

Subject: Resume and cover letter for your consideration

• Address the Hiring Manager by Name

Online job offers do not often specify who will read your resume. That’s a shame because you’re considerably more likely to be recruited if the recruiting manager is aware of you beforehand.

So, how do you get in touch with a hiring manager?

• Do some research to find the internal recruiters or HR personnel responsible for processing resumes. Start with the company’s website, then move to LinkedIn to see if you can find their email address.
• While finding a name is easy, finding an email address can be harder. Start by using an app called hunter.io or snov.io. Once you’ve found a promising LinkedIn profile, the app will generate an email address for you.
• If that doesn’t work, you can try the old-school way and use Google. Start your search with the company’s email domain: *@company.com . Most companies use the same formula:
  j.smith@company.com
  john.smith@company.com
• Can’t find the address formula either? You’ve only got the names of the company and the hiring manager? Good news! You’ve still got enough information. Here’s an Email Permutator that automatically generates all possible combinations of the hiring manager’s name and the company’s domain. Run them through a free email verification tool like MailTester. It isn’t flawless, but it’s a good way to lower your bounce rate.

If you’ve always wanted to work somewhere, don’t wait for an open position. You can reach out by sending an email with your CV. Not all job supervisors will welcome getting unsolicited resumes. That is why you should begin the process by emailing a letter of interest or inviting the recruiting manager via LinkedIn.

• Introduce Yourself and Say Why You Are Contacting Them

If you’ve always wanted to work somewhere, don’t wait for an open position. You can reach out by sending an email with your CV. Not all job supervisors will welcome getting unsolicited resumes. That is why you should begin the process by emailing a letter of interest or inviting the recruiting manager via LinkedIn.

Emailing a Resume: Opening Paragraph Example

I have attached my resume and a cover letter for the Account Executive position at Tethos, as advertised on your company’s website.

• Say What Value You’d Bring to the Company

Grab the hiring manager’s attention by emphasizing the distinguishing characteristics that make you the ideal applicant. In addition, while submitting your resume  email, include how you intend to contribute to the company’s growth.

Sending Resume Email: Middle Paragraph Example

In my current role as a Sales Manager at Innovatrix, I have consistently exceeded sales targets, resulting in a 30% increase in revenue over the past year. My expertise in consultative sales, relationship-building, and account management has allowed me to develop strong client relationships and drive business growth. I would like to use my skills in client acquisition and strategic sales planning to help Tethos grow and enter new markets.

• Mention You’re Eager to Meet in Person

In the closing paragraph of your resume email, make a clear call to action by suggesting an in-person meeting. You might also recommend a video call interview if that is a better alternative.

Resume Email Sample: Closing Paragraph

Thank you for considering my application. I look forward to the opportunity to discuss my potential contributions to Tethos in more detail. Are you available next Wednesday?

Add a Professional Signature With Your Contact Details

In the closing paragraph of your resume email, make a clear call to action by suggesting an in-person meeting. You might also recommend a video call interview if that is a better alternative.

Email Resume Sample: Signature
Sincerely,

Charlotte R. Lister

Sales Manager

linkedin.com/in/charlotte-r-lister

charlotte.r.lister@gmail.com

323-525-4487

Keep in mind that your entire name should show in both your signature and your email sender name. It’s critical for preserving a professional image since, according to research, consumers pay more attention to the email sender’s name than the subject line.

• Attach Your Resume and a Cover Letter

This should go without saying, but make sure you’ve attached your résumé and cover letter before hitting send. Yes, cover letters are still used today, and they can boost your chances of being invited to a job interview.

Pick the Best Time for Sending a Resume Email

This means sending your email on Monday between 6 and 10 a.m. Research has revealed that applying on Mondays increases your interview rate by 46% over the average. Submitting your resume between 6 a.m. and 10 a.m. (when nearly no one else does) results in an astounding 89% increase in hireability!

At the same time, remember the golden rule: first come, first serve. It’s advisable to apply within four days of the job advertisement going online. So, if you find an exciting job offer on Thursday, email your resume straight away; don’t wait until the following Monday. You will increase your chances of receiving a job offer email quickly.

Key Takeaway

Writing a nice resume email for a job application is a highly effective method that few job seekers practice. Now you know how to do it correctly. Just recall the major strategies we discussed.

The best tips for emailing a resume to an employer:

• Follow the directions from the job ad. Remember, you have to play by their rules.
  Attach your resume in the proper format. Usually, PDFs work best, but double-check with the job offer: some employers only accept DOC files.
• Find the hiring manager’s name and email address. Send your resume email directly to them.
• Use a strong resume email subject line. Include the name of the position, the offer ID, and spice it up with some personal branding.
• Make your resume email short. It’s not your cover letter all over again. Focus only on your most stellar achievements.
• Finish with a call to action. Say that you’re eager to meet in person to discuss how you can contribute to your prospective employer’s success.

Pro Tip: If the job ad explicitly asks for a “cover email,” a “covering email,” or an “email cover letter,” these are the only instances where you actually should paste your cover letter into your resume email. You can still attach your cover letter in a separate file, just make sure it matches the content of your cover email.

Source: zety.